Which role are you applying for?
Routes the application to the correct opening and review owner.
Candidate intake for recruiters
Route candidate intake into consistent human review.
Collect only job-relevant context, automate clear administrative paths, and keep every consequential hiring decision with recruiters and hiring managers.
The problem
The next step happens before the decision context is clear.
Resumes, inbox threads, and generic application forms leave recruiters reconstructing role interest, relevant experience, work samples, availability, and practical constraints. Candidate intake should make human review more consistent without turning an automated form or AI output into a hiring decision.
Qualification policy
Define a lawful, job-relevant review policy.
A recruiting workflow might collect the selected opening, relevant experience, work evidence, availability, and explicit location or working-arrangement requirements before a human review.
Example criteria
- Selected opening
- Job-relevant experience
- Required work evidence
- Explicit administrative requirements
The employer owns the policy and its legal review. Qualyo should automate administration, not make or imply a consequential hiring decision.
Questions
Ask only for information the decision uses.
Each question should support a rule, clarify contextual fit, or prepare the next conversation. More questions are not automatically better.
Which experience is most relevant to this role?
Gives reviewers job-related context in the candidate's own words.
What project or result best demonstrates that experience?
Surfaces concrete evidence without asking for a miniature work assignment.
Is there a work sample or public link you would like us to review?
Lets candidates add relevant evidence without making it mandatory for every role.
When would you be available to start?
Captures a practical timing constraint for the recruiter.
Which location or working arrangements can you support?
Checks an explicit role requirement while avoiding unrelated personal questions.
Decision logic
Use certainty for rules and judgment only where it helps.
The saved graph controls the route. AI can evaluate nuanced context when you choose, but it never redraws the path or replaces an explicit business rule.
- Deterministic rule1
Route explicit administrative facts
Use fixed rules for the selected opening, application completeness, location, or a published working-arrangement requirement.
- Contextual judgment2
Keep suitability under human review
Send job-related experience and work evidence to a recruiter or hiring manager. Do not use AI as the sole basis for advancing or rejecting a person.
- Outcome route3
Explain what happens next
Confirm human review, request missing information, or identify another published opening without claiming an automated selection decision.
Routes
Qualification matters because it changes what happens next.
Route 1
If: The selected opening and explicit location or working-arrangement requirements align
Human-review ending
A recruiter receives a consistent application record and remains responsible for the decision.
Route 2
If: Required application context is missing
Information-request ending
The candidate knows what to add before review continues.
Route 3
If: The opening is closed or another published role may be more relevant
Recruiter-review or alternate-opening ending
Administrative routing stays transparent without making an automated suitability decision.
Recommended starting point
Start with a blank canvas, then build the policy your workflow needs.
Product boundaries
Know what Qualyo covers and where the workflow continues.
Supported in Qualyo
- Classic and one-question-at-a-time delivery share the same saved questions and routes.
- Choice routing, Logic cards, and Router cards keep administrative paths visible and inspectable.
- Private file-upload questions can collect resumes or work samples; each file is limited to 15 MB.
- AI summaries can help a reviewer scan submitted context, but the original answers remain available for human review.
- Tailored endings, email notifications, CSV export, and webhooks support the handoff to a recruiting workflow.
Boundaries to design around
- Qualyo is not an applicant tracking system, interview scheduler, background-check service, or reference-check platform; external systems are connected through ending links or webhooks.
- Do not use AI qualification or summaries as the sole or automatic basis for advancing or rejecting a candidate. Keep consequential employment decisions under meaningful human review.
- Recruiting, privacy, accessibility, notice, consent, and record-retention requirements vary. Form owners must choose lawful, job-relevant questions and review the workflow with qualified counsel where needed.
Production checklist
Test the policy, fallback, and every ending.
Preview both delivery modes and use representative strong-fit, uncertain, and non-fit answers before publishing.
- 01
Start from Blank form.
- 02
Write the job-relevant review criteria and administrative constraints.
- 03
Remove sensitive or unnecessary questions.
- 04
Use fixed routes only for explicit administrative requirements.
- 05
Send every suitability decision to human review and write a clear confirmation ending.
- 06
Test the candidate experience, file access, notifications, and downstream handoff.
Frequently asked questions
Questions about Qualyo for recruiters
Does Qualyo replace an applicant tracking system?
No. Qualyo can collect and route candidate intake, send notifications, export CSV data, and send webhooks. It does not provide an applicant pipeline, interview scheduling, background checks, or a native ATS integration.
Can candidates upload a resume or work sample?
Yes. File-upload questions store responses privately. Each file is limited to 15 MB, and a submission can include up to 10 files and 25 MB in total.
Should recruiters use AI to reject candidates automatically?
No. AI output should not be the sole or automatic basis for a consequential employment decision. Use fixed routing for explicit administrative details and keep candidate suitability under meaningful human review.
Can one form route applications for several openings?
Yes. A role-choice question can route each application to a tailored ending. Completed submissions can separately trigger the form’s configured notifications and webhooks. Keep the available roles and route owners current.
Can matching candidates receive an interview link?
An ending can link to an external scheduling page after the appropriate human-reviewed step. Qualyo does not currently advertise a native calendar or interview-scheduling integration.
How should a recruiter handle privacy and compliance?
Collect only job-relevant information, publish the notices and consent language your process requires, limit access to responses, and set an appropriate retention process. Requirements vary by location and role, so obtain qualified legal guidance for the workflow.
Continue in context